Last Updated: January 30, 2025

1. Introduction

This Privacy Policy describes how Waypoint AI ("we," "us," or "our") collects, uses, and shares your personal information when you use our task management application and related services (collectively, the "Services"). By using Waypoint AI, you agree to the collection and use of information in accordance with this policy.

2. Information We Collect

2.1 Information You Provide

When you use Waypoint AI, you may provide us with the following information:

• Account Information: Email address, password, and profile information when you create an account
• Task and Project Data: Tasks, projects, goals, notes, and other content you create within the application
• Chat Conversations: Text and voice conversations with the AI assistant, including your requests and the AI's responses
• Preferences: Your settings, context preferences, notification preferences, and theme choices
• Communications: Messages you send to our support team or feedback you provide

2.2 Information Automatically Collected

When you use our Services, we automatically collect certain information:

• Usage Data: Information about how you interact with the application, including features used, actions taken, and frequency of use
• Device Information: Device type, operating system, browser type, IP address, and unique device identifiers
• Log Data: Server logs, including timestamps, API requests, and error reports
• Analytics Data: Aggregate usage statistics to understand how our Services are used and to improve performance

2.3 Voice Data

When you use voice input features, we temporarily process your voice recordings to convert them to text using third-party speech recognition services. Voice recordings are not permanently stored.

3. How We Use Your Information

We use the information we collect for the following purposes:

• Provide and Improve Services: To operate, maintain, and enhance Waypoint AI, including AI-powered features and task management capabilities
• Personalization: To customize your experience based on your preferences and usage patterns
• AI Processing: To process your requests through AI models and provide intelligent task suggestions and assistance
• Communication: To send you service updates, security alerts, and respond to your inquiries
• Security: To detect, prevent, and address technical issues, fraud, and security threats
• Analytics: To understand usage trends and improve our Services
• Legal Compliance: To comply with legal obligations and enforce our Terms of Service

4. AI and Third-Party Services

4.1 OpenAI Integration

Waypoint AI uses OpenAI's GPT model to provide intelligent task management features. When you interact with the AI assistant:

• Your chat messages and task data are sent to OpenAI for processing
• OpenAI processes this data according to their Privacy Policy
• We do not use your data to train AI models
• Chat histories are retained for a limited time (2 hours) and then automatically deleted

4.2 Other Third-Party Services

We may use additional third-party services for:

• Authentication: Secure login and account management
• Payment Processing: Handling subscription payments (we do not store credit card information)
• Analytics: Understanding service usage and performance
• Infrastructure: Cloud hosting and database services

These third parties are bound by confidentiality agreements and only process data as necessary to provide their services.

5. Data Storage and Security

5.1 Data Storage

Your data is stored on secure cloud servers and backed up regularly. We use industry-standard encryption to protect your information both in transit (TLS/SSL) and at rest.

5.2 Security Measures

We implement robust security measures to protect your information:

• Encrypted connections (HTTPS) for all data transmission
• Encrypted database storage
• Secure password hashing using industry-standard algorithms
• Access controls and authentication mechanisms
• Rate limiting and DDoS protection

While we strive to protect your information, no method of transmission over the Internet or electronic storage is 100% secure. We cannot guarantee absolute security but are committed to maintaining high security standards.

6. Data Retention

We retain your information for as long as necessary to provide our Services and fulfill the purposes outlined in this Privacy Policy:

• Account Data: Retained while your account is active and for a reasonable period after account deletion for backup and legal purposes
• Task and Project Data: Retained while your account is active; you can delete items at any time
• Chat Histories: Automatically deleted after 2 hours
• Usage and Log Data: Typically retained for 90 days, then aggregated or deleted

7. Your Rights and Choices

You have the following rights regarding your personal information:

7.1 Access and Portability

You can access your data at any time through the application. You may also request a copy of your data in a portable format by contacting us at gamesmith.innovations@gmail.com.

7.2 Correction and Deletion

You can edit or delete your tasks, projects, and account information directly within the application. To request complete account deletion, contact us at gamesmith.innovations@gmail.com.

7.3 Opt-Out

You can:

• Opt out of marketing communications by following unsubscribe links in emails
• Disable voice features if you prefer not to use voice processing
• Adjust notification settings in the application

7.4 California Residents

If you are a California resident, you have additional rights under the California Consumer Privacy Act (CCPA), including the right to request disclosure of information we collect and share, and the right to request deletion of your information. To exercise these rights, contact us at gamesmith.innovations@gmail.com.

7.5 European Residents (GDPR)

If you are located in the European Economic Area (EEA), you have rights under the General Data Protection Regulation (GDPR), including the right to access, rectification, erasure, data portability, and the right to object to processing. To exercise these rights, contact us at gamesmith.innovations@gmail.com.

8. Children's Privacy

Waypoint AI is not intended for children under the age of 13 (or 16 in the EEA). We do not knowingly collect personal information from children. If you believe we have inadvertently collected information from a child, please contact us immediately at gamesmith.innovations@gmail.com.

9. International Data Transfers

Your information may be transferred to and processed in countries other than your own. We ensure appropriate safeguards are in place to protect your information in accordance with this Privacy Policy and applicable laws.

10. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or applicable laws. We will notify you of significant changes by posting the new Privacy Policy on this page and updating the "Last Updated" date. We encourage you to review this Privacy Policy periodically.

11. Contact Us

If you have questions, concerns, or requests regarding this Privacy Policy or our privacy practices, please contact us:

• Email: gamesmith.innovations@gmail.com
• Support: gamesmith.innovations@gmail.com